Technology

Generate the OSHA 301 Incident Report

Last modified 9/25/2024

Learn how to generate the 301 Incident Report.

Before You Begin

To sign in to iPeople, go to hcm.illinoisstate.edu. Once there, click the sign in using CentralLogin button. Then, log in with your ULID and password.

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Requesting Access

OSHA reports can be generated by Environmental Health and Safety (EHS) and Human Resources (HR) superusers.

How to Generate the OSHA 301 Incident Report

On the HCM homepage, select the Reporting and Integration tile.
This will open the Reporting and Integration page. On the left side of the screen, expand the OSHA Injury/Illness Reporting menu.
In the OSHA Injury/Illness Reporting menu that appears, select OSHA 301 Incident Report.
On the OSHA 301 Incident Report screen, select the type of employee the incident report is being run using the dropdown menu: Employee or Non-Employee. For this example, select Employee.

Click the Next link.
On the Find an Existing Value tab, enter any known search terms about the person you are searching.

Click the Search button.
A list of matches will appear under Search Results at the bottom of the screen. Click the link for the person you are searching.
This will open a page with four tabs: Report Data, Treatment, Incident Description, and Misc.
Report Data tab:
- Date Filed: Enter the date that the incident report was filed using the mm/dd/yyyy format. Alternatively, click the calendar icon next to this field to select a date.
- Completed By: Enter the name of who is filling out this report.
- Title: Enter your title.
- Telephone: Enter your phone number in the Telephone field.
- Incident Time: Enter the time of the incident in this field using the HH:MM AM/PM format. If unknown, select the checkbox next to Time Undetermined.
Treatment tab:
- Name of Physician or Health Care Provider: Enter the name of the employee’s regular physician or healthcare provider.
- Offsite Facility Where Treatment Given (If Any):
  - Name: If treatment was given offsite, enter the name of the doctor or health care provider of who administered the treatment in this field.
  - Address: Enter the address of the offsite facility.
  - City: Enter the city of the offsite facility.
  - State: Enter the state of the offsite facility.
  - Postal Code: Enter the postal code of the offsite facility.
- Treated in Emergency Room?: Click the radio button next to “Yes” or “No” to answer if the employee was treated in an emergency room.
- Hospitalized Overnight as In-Patient: Click the radio button next to “Yes” or “No” to answer if the employee was hospitalized overnight as In-Patient.
Incident Description tab:
- Time Employee Began Work: Enter the time that the employee began his/her workday.
- What Happened?: In this field, enter a description of the incident.
- What was Employee Doing Before Incident Occurred?: In this field, enter a description of what the employee was doing before the incident occurred.
Misc tab:
- Nature of Injury or Illness: In this field, describe the type of injury or illness the employee is experiencing.
- What Object Caused Harm: In this field, enter a description of what caused the injury or illness.
Once all the fields have been completed, click the Save button at the bottom of the screen.

Click the Print this report link to print this report.