Creating Zoom meetings in Canvas

Last modified 8/18/2023

Enabling Zoom in your Canvas Course

  1. Log into your Canvas account.
  2. In Canvas , open the course where you want to add Zoom.
  3. In Course Navigation, click the Settings link.
  4. Click the Navigation tab.
  5. In the list of course navigation menu options, select the Zoom option.
  6. Click the Options icon and select the Enable option.
  7. Click the Save button. View the Zoom link in Course Navigation.


When accessing Zoom for the first time in the course navigation, you may need to click the Authorize button to proceed.

Creating Zoom meetings

  1. In Course Navigation, click the Zoom link. 
  2. Click the Schedule a New Meeting button.
    1. Topic : Enter a topic or name for your meeting.
    2. Description : Add some additional context and description for this event.
    3. When : Select a date and time for your meeting, but remember you can start your meeting at any time before the scheduled time. You can also manually enter any time. For example, you can enter 15 in the minutes field
    4. Duration : Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time
    5. Time Zone : By default, Zoom will use the time zone set in your profile. Click the drop-down menu to select a different time zone.
    6. Registration : Check this option if your meeting will require registration. Instead of a join link for your participants, you will be provided a registration link. If registration is required and the meeting is reoccurring, choose one of these options
      1. Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences. All dates and times of the meeting will be listed and the registrant will be registered for all occurrences.
      2. Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page.
      3. Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend. They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options.
    7. Security 
      1. Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
        Note: The meeting passcode must meet complexity requirements set by your admin.
      2. Waiting Room: Enable Waiting Room for the meeting.
      3. Require authentication to join: Restrict access to the meeting so that only signed-in users can join.
        Note: If you select Sign in to Zoom with specified domain, you can't add any domains that are included on the domain block list.
    8. Video 
      1. Host: Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
      2. Participants: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.
    9. Audio : Allow users to call in using Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).
    10. Meeting Options
      1. Enable join before host : Allow participants to join the meeting without you or before you join. If enabled, you can also choose how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime.
      2. Mute participants upon entry : If join before host is not enabled, mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 
      3. Use Personal Meeting ID ######### : Click the toggle to enable or disable it. Enable this setting if you want to use your Personal Meeting ID. When disabled, a random unique meeting ID will be generated.
      4. Record the meeting automatically on the local computer : Select if you want to record On the local computer or In the cloud.
    11. Alternative Hosts : Enter the email address of another Licensed Zoom user on your account to allow them to start the meeting in your absence. If enabled, you can also select the check box to Allow alternative hosts to add or edit polls. This feature requires Zoom client version 5.8.0 or higher.
  3. To schedule a recurring meeting, click the Recurring Meeting checkbox. You can set how often the meeting recurs, the number of meeting occurrences, and the date for the final occurrence.


When scheduling a recurring meeting, each occurrence is created as an independent event. To modify all recurring meetings, you must edit each meeting individually.

How to Get Help

Instructional assistance and knowledge for Canvas is available through the Center for Integrated Professional Development by phone (309) 438-2542, or email at

Technical assistance and knowledge for Canvas is available through the Technology Support Center at (309) 438-4357, by email at, or by Live Chat at