Basic Info: 

Underneath the basic info section you will input the necessary information for your webinar including: 

• Title
• Start Date and time
• End Date and time
• Description (Explaining what the webinar is about) 
• Add in Co-Organizers 
• Add in Presenters 
• Choose event access
  • Your Organization (Recommended that event is private or within your organization only) 
  • Public
• Enable attendee Emails
• Set up attendee experience
  • Allow Mic for attendees
  • Allow camera for attendees 
  • Q&A
• Choose to continue to meeting options for a more detailed set up after the above information is completed. 
  • To learn more about meeting options see Meeting Options  below.

Before adding Presenter Bios, you will need to add presenters in the details section of the Webinar. 

1. Select Edit next to the presenters name. 
2. Fill out the users Bio information. 
   1. Presenters from within your organization will have partial bio information filled out.
3. Select Save

Here you can change the banner image, logo, and theme color for your Webinar site. These images will also be seen in the emails that your attendees receive. 

Who can bypass the Lobby?

• Choose who is able to bypass the lobby or waiting room. Options that can be chosen:
  • People who were invited 
  • Everyone 
  • People in my org
  • People in my org, trusted orgs, and guests
  • People in my org and guests
  • Only organizers and co-organizers

Who can admit from the Lobby?

• Choose of you and your co-organizers or presenters who can admit users from your Lobby. Options that can be chosen: 
  • Organizers, co-organizers, and presenters
  • Organizers and co-organizers. 

This section will allow you to Enable language interpretation. Choose from your presenters, co-organizers, presenters or guests to interpret. Include which language they are interpreting from and to. 

This section allows you to enable the "Green Room" which will allow presenters and organizers to check their audio, video, and content sharing before attendees are admitted. 

This section allows you to do the following: 

• Allow Mic for attendees
  • Turning this on allows attendees to unmute and mute themselves individually as needed. 
• Allow Camera for attendees
  
  • Turning this on allows attendees to share video individually as needed. 
• Meeting Chat
  • Meeting chat can be In-Meeting Only, On or Off
• Q&A
  • Turn this on to customize Q&A to allow anonymous posts, reveiw questions before they are published and more.
• Who can manage Q&A
  • Choose whether you want only organizers and co-organizers, or organizers, co-organizers and presenters to be able to manage Q&A
• Allow reactions
  • Turn this on to allow meeting reactions. 

Turn this on to record and transcribe automatically.

Spoken language in this meeting: 

• After turning on Record and Transcribe automatically, choose the language that will be spoken in the meeting to help with the transcription

Turn this on to provide Communication Access Realtime Translation (CART) captions. 

Registration Requirements

• Event Capacity
  • This is automatically set at 1000 which is the current maximum number of active participants allowed. 
  • Note: 300 extra participants are allowed as view only. 
• Form
  • This allows you to create a form to collect data from your participants. 

After you publish your site, you should be able to see your list of registrants and their status here. 

Here you can choose which emails are going out to registrants and when they would be sent. 

After your event ends you can view reports of the event here. 

This is where you will find recordings of your event after the event has ended, so that you can view or publish them. 

• Get started with Teams Webinar
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report