View and Share Cloud Recording Transcript in Zoom

Last modified 11/10/2023

Videos recorded with Cloud Recording can have an audio transcript available in Zoom. The recording and the transcript files will be deleted after 30 days. 

Step 1: Enable Audio Transcript

In order to access a .vtt caption file from Zoom, you must first enable the audio transcript option for cloud recording.

Step 2: Record Using Cloud Recording

Record your meeting or video using Zoom's cloud recording feature. Select Record button from the meeting options, then choose "Record to the Cloud" option. 

Screenshot of Record to Cloud option

To stop recording, select the Pause/Stop Recording button. A message will appear on the screen asking you if you want to stop recording. Select "Yes" to stop recording. By selecting yes, you will receive an email notification when the cloud recording is ready.

Note: if you do not have the Cloud Recording feature enabled in your Zoom Account, contact ItHelp.

Step 3: Open My Recordings

Once the video is processed, you will receive an email notification. Select the link in the email to open the My Recordings page in Zoom. Remember cloud recordings will only be available for 30 days after processing. 

From the My Recording's page in Zoom, you will find the following files available:

  • Recordings (shared screen with speaker view or shared screen with gallery view) (mp4)
  • Audio Only (m4a)
  • Audio Transcript (vtt)
  • Chat text (txt)

If you select one of the video options, you will see a timed transcript on the right. You can also view the video with closed captions by selecting the cc at the bottom right of the video.

Screenshot of Zoom Cloud Video Player with Closed Captioning icon circled and arrow pointing at the audio transcript.

Step 4: Set Share Video Options

You can set change Sharing settings or view the recording's password by selecting the Share Button in the top right corner of the My Recordings screen.

Screenshot of the My Recordings Page with Share Button circled in red.

To set or change the video's password, select the Edit button. Type in the new password then select Save. When complete, choose Done.

To share your video and audio transcript from the cloud, select the Copy Shareable link button from the My Recordings page in Zoom. Selecting Copy Shareable link button copies the link to your computer's clipboard. You can then paste the link in an email or another location.

Screenshot of the Share This recording dialog with Password Protection circled.