Technology

Recording Meetings in Microsoft Teams

Recording a meeting to reference later or share with others who could not attend is an important option to have. Microsoft Teams meeting recordings will capture audio, video, and screen sharing activity. The video can then be securely shared.

Only one person can record a meeting at a time. When a user starts recording, everyone in the meeting will be notified. You can also turn on live transcriptions and view them during the meeting.

Desktop

  • Start Recording

To start a meeting recording: 

  1. Start or join a Microsoft Teams Meeting
  2. In the top menu bar select More Actions ...
  3. Select Record and transcribe
  4. Select Start Recording
  5. Transcriptions are automatically turned on with the recording at this time. 
    1. If your transcriptions do not start automatically follow steps 1-3 and select Start Transcription

  • Stop Recording

To stop a meeting recording: 

  1. Start or join a Microsoft Teams Meeting
  2. In the top menu bar select More Actions ...
  3. Select Record and transcribe
  4. Select Stop Recording to stop the recording and transcription
    1. Select Stop Transcription to stop the live transcription only, your recording will continue until you follow steps 1-4


Mobile

  • Start Recording

To Start Recording:

  1. Select the More Options ... from the bottom menu
  2. Scroll down to Group Settings
  3. Select Start Recording
  4. Transcriptions are automatically turned on with the recording at this time. 
    1. If your transcriptions do not start automatically follow steps 1-2 and select Transcription

  • Stop Recording

To Stop Recording: 

  1. Select the More Options ... from the bottom menu
  2. Scroll down to Group Settings
  3. Select Stop Recording to stop both the recording and transcription
  4. To stop just the transcription follow steps 1-2 and select Transcription
    1. Select Stop transcription 


  • Where to find recordings

There are a couple of places that meeting will be saved depending on the type of meeting: 

  • Your OneDrive, after the meeting has been processed and saved
  • The meeting chat or channel conversation, if you created the meeting in a meeting channel, after the meeting has been processed and saved 

  • Privacy Notification

All meeting participants will receive a notification in their Teams desktop, web, or mobile app as soon as a meeting recording starts. 


How to Get Help

Technical assistance is available through the Illinois State University Technology Support Center at: