Accessibility

Live Transcripts in Zoom Meetings

Last modified 12/22/2025

Zoom now has an Otter.ai add-on which allows meeting hosts  to enable live transcription  for all meeting participants. This option is enabled by default on all Illinois State accounts. Hosts will need to start the Auto-Transcription at the beginning of each meeting where Live Transcript is used. 

Info

Please be aware that with the current license there are limits to transcription services. Refer to Otter's Basic Plan for most up-to-date features. 

Start Live Auto-Transcription in a Meeting

Step 1: Start Meeting

Start your Zoom meeting as a host.

Step 2: Select Live Transcript

Select the Live Transcript option. Choose Enable Auto-Transcription from the menu.

Show captions button

Select a language. 

Select a langauge image

The text "Live Transcript ON" will appear on your screen as a caption.

Who can see this transcript button

 

Step 3: Open full Transcription window

To open the transcript window, select the carrot to the right of Live Transcript option. From the list of options, choose View Full Transcript.

View full transcript option

The Transcript window will open on your screen. Before the meeting closes, hosts and participants can save a copy if the transcript by selecting the Save Transcript button at the bottom of the Transcript window.

 Example of live captioning feature full

Still Need Assistance?  

 If you have questions regarding SendTo you may Submit a Help Ticket, or contact the Technology Support Center at 309-438-4357 or by email at SupportCenter@IllinoisState.edu.  

Feedback

To suggest an update to this article, ISU students, faculty, and staff should submit an Update Knowledge/Help Article request and all others should use the Get IT Help form.