Watermark Faculty Success (Formerly Digital Measures) for Department Editors Training Manual

The file will automatically begin to download; you will need to open the download when it is finished and save it to your computer. All edits made to the downloaded file will NOT reflect in the Watermark Faculty Success system.

1. Log in to Watermark Faculty Success. 
2. Click ‘Reports’ in the menu.
3. Choose ‘Faculty/Staff Directory.’
4. In the ‘Date Range’ section, choose the start and end date that the reports should include.
5. In the ‘Whom to Include’ section, select who you would like to include in this directory.
   1. Click on ‘Change Selection’.
   2. Select the department or individual(s) as needed.
6. Click ‘Save.’
7. In the ‘File Format’ section, choose which file format you would like the report to be created in.
8. Click on the ‘Run Report’ button in the top-right corner. 

The file will automatically begin to download; you will need to open the download when it is finished and save it to your computer. All edits made to the downloaded file, will NOT reflect in the Watermark Faculty Success system.

The file will automatically begin to download, you will need to open the download when it is finished and save it to your computer. All edits made to the downloaded file will NOT reflect in the Watermark Faculty Success system. Please verify the information with faculty prior to submitting to the S/DFSC. 

The file will automatically begin to download, you will need to open the download when it is finished and save it to your computer. All edits made to the downloaded file will NOT reflect in the Watermark Faculty Success system. 

If granted the permission, it is possible to manage the data within profiles for other faculty and staff in your department. Accuracy is important for reporting purposes and may have tenure decision, promotion, award, or other implications. Modifying items on the Personal and Contact Information, Permanent Data, and Yearly Data screens is generally safe, but it is highly recommended that people do not modify data on the behalf of others unless deemed necessary.

To update a faculty member’s information: 

1. Log in to Watermark Faculty Success. 
2. Click ‘Manage Data’ in the menu.
3. Select ‘Manage Data for Users’ if it is not already selected.
   1. If you need to change information for someone who is Emeritus or has left the University, click the field next to ‘Show’ and select ‘All Accounts.’
4. Click ‘Continue’.
   • You are now seeing that person’s Watermark Faculty Success profile, as indicated near ‘Managing Data for…".
5. Click into the appropriate screen and make changes as needed.

It is highly recommended that you communicate by email any changes you make to someone else's profile.

Departments may choose to have Graduate Teaching Assistants added to Watermark Faculty Success so that their productivity can be entered, to utilize the syllabus archiving features, and to display them on the department “faculty & staff” page of the department website. When this is desired, and these graduate teaching assistants do not need to have other CAS-IT services like access to a private drive, the department’s shared drive, the department SharePoint site, etc., only a simple form needs to be submitted.

To add Graduate Teaching Assistants (GAs):

1. Save a copy of the WFS Onboarding.xlsx document.
2. Add information for new (not returning) GAs.
3. Submit this document on the Get IT Help page or by emailing it to supportcenter@ilstu.edu. 

Once CAS-IT receives the information, we work with Watermark Faculty Success support staff to have the accounts created. That process usually takes about 5 business days to complete, and the following day the GA will appear on all Department/School websites for which they have active appointments.  Scheduled course information and other directory information will also appear approximately one day after the account was created. 

To remove Graduate Teaching Assistants (GAs) who are no longer teaching, conducting research, or otherwise providing service to your Department/School:

1. Submit a Ticket on the Get IT Help page, or by emailing it to supportcenter@ilstu.edu, indicating that GAs need to be removed from a Department/School website. 
   1. Provide a list of ULIDs or ISU email addresses and a link to the webpage for which these GAs should be removed. 

If a GA has an appointment with more than one Department/School, their Watermark Faculty Success accounts will remain active, but the Department/School of the link provided will be removed thus removing them from that website. GAs who have an appointment in only one Department/School will have their Watermark Faculty Success profile disabled (this does not delete any data within their profile). 

1. Log in to Watermark Faculty Success. 
2. Click ‘Manage Activities'.
3. Click on any of the links to change personal information. 

Updating the system with your information will update your Faculty profile page, which is displayed on your department website. This may take up to six hours for the website to reflect the changes in Watermark Faculty Success.

• Campus Mailing Address and Office Phone numbers can be updated by submitting the Campus Business Address Update Form. 
• CAS-IT can build a custom report for you and make it available to other department editors if deemed appropriate.
• SAVE your work, SAVE your work, SAVE your work!
• CAS-IT does not recommend that you enter information on someone else’s behalf. If this is necessary, we recommend that you ask the person to verify that the information was entered correctly.
• You can click on the question marks throughout the entire system, and they will provide you with more information about the website and provide clarification on specific fields when available.
• Some fields have the letter ‘R’ which stands for Read Only.  This information is pulled from other systems at ISU like iPeople or Campus Solutions.  Any changes needed to Read Only information must be made in the source system.
• Some fields have the letter ‘H’ next to them. This means: the field is hidden to individuals that do not have the ability to edit a profile on the behalf of someone else.
• More tutorials can be found in our Watermark Faculty Success knowledge article.
• If you have any further questions, please submit an ISU Help Center ticket.