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Recording Captioned Lecture Videos with PowerPoint and Zoom

Last modified 11/4/2021

You can combine an Office 365 (online version only) PowerPoint presentation with Zoom to lecture with live auto-generated captions. Make sure your presentation is available on Office 365 PowerPoint. If not, import your presentation.

Step 1: Open Zoom Meeting

Open and host a meeting through Zoom Video Conferencing Tool.

Step 2: Share Your Screen

In Zoom, select the Share icon to share the computer screen.

Step 3: Open Office 365 PowerPoint

In a web browser, log into your Office 365 account and open the PowerPoint app. Choose the presentation you want to share.

Step 4: Select Slide Show

In the presentation editor, select the Slide Show link.

Screenshot of Office 365 tool ribbon with Slide Show option circled.

Step 5: Choose Always Use Subtitles

Under the Slide Show tool, choose the Always Use Subtitles option.

Screenshot of the Slide Show tools with Always Use Subtitles option circled.

 Step 6: Select From Beginning

Select the From Beginning option. This will open the slide show in full screen presentation mode. 

Screenshot of the Slide Show Option with From the Beginning link.

Step 7: Start Recording

In Zoom, while sharing your screen, select More. From the More options, choose Record. You can also use the keyboard command Alt + R to begin recording.

Screenshot of the Zoom Menu Options with the Record options selected.

Step 7: Begin Speaking

Begin speaking. Captions will appear below the slide. Be sure to speak clearly into the microphone to help with accuracy of the auto-generated captions.

 Step 8: Stop Recording

Once your lecture is done, choose More. From the More options, choose Stop Recording. You can also use the keyboard command Alt + R to stop recording.

Screenshot of the More Options with Stop Record option selected.

Step 9: End the meeting

From the More options, choose End Meeting option.

Step 10: Save Recorded Video File

Browse for and choose a folder to save the MP4 video file then select OK. You now have a open captioned video you can upload to ReggieNet or other web services.

Screenshot of Zoom File Browser.