Technology

ReggieNet Course Combination Request

Last modified 12/20/2021

To combine two or more sections of a course into one ‘combined’ course, you need to submit a course combination request. When your request is granted, students from all course sections are merged and the content for the course is housed only in the combined course site rather than duplicated for multiple sections.

Course combination requests will be submitted through Campus Solutions.
Visit CTLT's Course Combination Request Guide for further information on submitting a request.
Once your request is submitted, the Registrar’s office approves or denies the request.
Once approved, ReggieNet creates the new ‘combined’ course shell, generates a unique name, and loads all students and the instructor into the new course.
Instructor uses ‘combined’ courses like any other ReggieNet course.
At semester end, grades for all students are passed from the ‘combined’ course to the registrar’s system.

Warning!

Once a new combined course is created, students from all sections are merged together in one roster for the combined course. This may affect how you use Gradebook, e-mails and other course site activities. One way to manage this is to create groups in their new combined course based on the course sections that were combined (see below). Additionally, since the grade submission process will be tied with the new combined course, we recommend against using the Gradebook function of the original sections.

Create Groups for Each Section

The easiest way to create a group for each section is to export the Student IDs to a spreadsheet, insert the section information, and upload. Use the following steps for each section.

Create your list

In the individual section course site, go to Gradebook → Import / Export and click on “Custom Export.”
Uncheck all items except “Student ID.”
Click “Download Custom Export.”
Open the file. There should be a single column containing ULIDs.
Insert a column before the first column and enter a group name (e.g. “Sec 2”) in all the rows.
Delete the first row (the headers).
Save as a CSV file.

Import your list

In the combined course in ReggieNet, go to Site Info → Manage Groups → Bulk Creation.
Click the “Browse” button.
Find and select the file containing your list.
Click “Continue”. You should see a preview of the group being created.
Click “Bulk Create Groups.”

Step-by-step instructions for requesting a combined course for ReggieNet

Open a browser, and go to the address My.IllinoisState.edu → Sign in with your ULID and password.
Click on the Academics tab; the link for requesting a Course Combination is located under Teaching.
You should see the following screen (Figure 1).

Figure 1:
Click the magnifying glass icon next to the Term box (Figure 2).

Figure 2:
Click on the correct term. The term number (e.g., 2192 for Fall 2018) will now be entered in the Term box. Click the Add button.
The following screen will appear (Figure 3).

Figure 3:
Select the courses that you wish to combine by clicking the appropriate checkboxes.
You can provide a rationale for your request in the box labeled 'Instructor Request Note.' this is not generally needed for simply combining 2 sections of the same course.
Click on the Save/Review button; then click the Submit Button. This will complete your request. You should get a pop-up message indicating that an email has been sent to the Registrar's office.

The Registrar's office will then approve or deny the request. You will receive an email notice explaining the decision made. Once approved, the course site should be created in ReggieNet within the next 12 hours.

For more information, visit CTLT's Course Combination Request Site.

Getting Help

For Faculty Support with Course Combination requests, contact the Center for Teaching and Learning at (309) 438-2542 or by email at CTLT@Ilstu.edu

To report technical issues, Submit a Help Ticket or contact the Technology Support Center at (309) 438-4357 or by email at SupportCenter@IllinoisState.edu.