Technology

Importing Material from Other ReggieNet Sites

Last modified 5/25/2022

When you build a new site in ReggieNet, you may reuse materials from other course or project sites you have previously created in ReggieNet.

Import Materials into a Course Site

Use this method to add materials from a previous semester’s course, or from one section into another.

Important

For the import process to work properly, the tool sets in each course (left-hand navigation) should match. If you have added or deleted tools in the source course, you will want to make sure to add those tools in the new course before you import the course. Additionally, if there is material in the Resources tool that is being used by Lessons pages, the Resources tool must be turned on in both courses.


  1. Enter Site Info of the course into which you would like to import materials and choose Import from Site (Figure 1).

    Figure 1:

  2. On the next screen, choose one of the following:
    • I would like to replace my data: Use this option to overwrite the existing data with the imported data. This method allows you to import Gradebook settings. You will be able to select only one source site from which to import data. This is the recommended method for creating a course copy.
    • I would like to merge my data: Use this option to merge the imported data with the existing data in your site. This method does not import Gradebook settings. You will be able to select multiple sites from which to import data. This method is especially useful when you have already created material in the new site, and just need to add something.
    • I would like to merge my user(s): Use this option if you want to import the participants from another site. This method does not import roster-provided users. This is a way to add non-roster participants like Content Specialists and Guests into a new course easily.
  3. Select the source site(s) you wish to copy from by checking them, and then click Continue (Figure 2).

    Figure 2:

  4. Under the name of the site(s) you selected, check the box next to each tool that contains source material you want to import. The import process will copy ALL the content from each tool (i.e. you cannot pick and choose individual assignments). If a tool is not in the list, it is missing from either the source site or the destination site. You may have to go back to Site Editor → Edit Tools to add corresponding tools to new sites.
  5. Click Finish.

Note

This Is particularly important if you have Lessons tool content – Resources must also be imported as well, and won’t be if the tool has been deleted from the source site.


Information about importing the gradebook tools

When you import Gradebook 2, you will want to evaluate how the information transfers from various tools. See the chart below to see how these items interact. The concern here is on the need to re-connect links between various elements and the gradebook.

When you import a tool, what will you need to do if…

 

…you copy Gradebook 2

…you don’t copy Gradebook 2

Assignments

Edit the assignment, and associate it with the Gradebook item

Edit the assignment, choosing Add assignment Gradebook

Tests & Quizzes

Delete all the Tests & Quizzes items in the Gradebook; then republish them from the Tests & Quizzes tool

Republish all Tests & Quizzes items

Discussions

Re-associate forums or topics with a Gradebook item

Re-add Gradebook items then re-associate in the Discussions.


When you import the new Gradebook, only items that were created directly in the source Gradebook will be reproduced. Any items that were associated with items in the Assignments and Tests & Quizzes tools will not be included. See the following checklist for instructions on how to re-add those items to the Gradebook.

Checklist for Re-using Materials

If you are re-using courses that were previously taught in ReggieNet, please pay special attention to these issues:

When the content is imported to the new course, all Assignments, Tests & Quizzes, and Announcements will become drafts and you will have to republish them with the correct dates and settings. To update them, follow these tool-specific instructions:

Assignments

  1. Click on the Assignments tool in the left hand column of the course. Click on the Assignment List tab.
  2. Click the Edit link for the Assignment you want to change (Figure 3).

    Figure 3:

  3. In the Edit assignment window, you can change the dates and any other aspect of the assignment that you want to.
  4. When you update items that will be graded, select “Add Assignment to Gradebook”  (Figure 4) if you want to send the grades to the gradebook (and create the item there). You will also be able to choose the category (if they have been enabled in the Gradebook settings.).

    Figure 4:

  5. Click on Post to save and publish your changes.

Tests & Quizzes

ReggieNet copies the tests or quizzes from the Working Copies section and not the Published Copies section. So, if you have deleted the working copy, the assessment will not import. Likewise, if you have made adjustments to a test or quiz in the Published Copies, those changes will not import since ReggieNet is pulling the information from the Working Copies section.

  1. Click on the Tests & Quizzes tool in the left hand column of the course.
  2. In the Working Copies section, click on the Select Action drop down box next to the assessment you want to change, and click Settings (Figure 5).

    Figure 5:

  3. Make any necessary adjustments to the settings for the assessment.
  4. Click on Save Settings and Publish if you are ready to publish it for a new class. You can also Save Settings and then revisit the assessment prior to making it available for students.
  5. If you have chosen to send the grades to the Gradebook, a new item will be created in the Gradebook. If the Gradebook has categories enabled, the new item will be placed in the “Unassigned” category. The Gradebook item will have to be edited to put it in the correct category and to be included in the grade calculation.

Warning

If you have images in the test questions, please consult the Center for Teaching and Learning (CTLT) as the students may not be able to see the images.


Forums

Forums and Topics in the Forums tool import into new classes, but they are “Draft Mode” when they are imported.

  1. Click on Forums in the left-hand navigation, and you will see that the forum says “Draft
  2. Click on the “Forum Settings” link (Figure 6).

    Figure 6:

  3. In the Forum Settings screen, make any necessary settings changes; scroll to the bottom and click Save.

Announcements

  1. Click on the Announcements tool in the left-hand navigation.
  2. Click the Edit link under the Announcement you want to change (Figure 7).

    Figure 7:

  3. In the new window, you can change the dates and any other aspect of the assignment that you want to.
  4. Click on Save Changes to update the Announcement.

Lessons

All Lessons pages in the source course will be copied to the new course as long as at least one Lessons page is present in the new course (Add in Site Info →  Manage tools if not). Most content (Text, Forums link, Questions, Comment, Student Pages, Subpages) copy without any problems. There are several things that do not work, however.

  1. Quiz link does not work. The quiz must first be updated and published in the Tests & Quizzes tool (see above).
  2. Assignment link does not work. The assignment must first be updated and posted (see above).
  3. Embedded video link does not copy and shows it has been deleted. To fix, click Edit for that item; copy the URL link; click on Edit/change the URL; and paste the URL back into the space provided; click Update/Save.
  4. Content link to a pdf on another website shows it has been deleted. To fix, you need to delete that link, and insert a new Content Link.

Calendar

Items in the Calendar tool will import into the new course, but they will still display the old dates. So, if you are importing information from one semester to another, you will need to adjust the dates in the calendar.

Important!

Internal links created in the text editor that are imported from one ReggieNet course to another will be broken. An example is a syllabus item that included a link to a file in Resources. These links point to your old ReggieNet course, rather than the new one, and must be updated so your students can access them (note: as an instructor, even using the ‘student’ view, it may seem like you can access linked files, etc…, but this will only be because you have access to the old course that the links are actually linking to. Your new students will not be able to access these materials unless you update!). It is recommended that you update links as one of the last steps when creating a course. This will ensure that the links stay current.



Getting Help

For Faculty Support with Importing Material from another ReggieNet site, contact the Center for Teaching and Learning at (309) 438-2542 or by email at CTLT@Ilstu.edu

To report technical issues, Submit a Help Ticket or contact the Technology Support Center at (309) 438-4357 or by email at SupportCenter@IllinoisState.edu


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