Technology

Creating an Exam with ProctorTrack

Last modified 5/18/2022

This article covers the process of creating an exam to be proctored using ProctorTrack. You can use these steps for both Creating the Onboarding Exam, as well as Creating an Official Exam.

To create your exam to be used with ProctorTrack, refer to the following steps:

  1. Log in to ReggieNet.IllinoisState.edu.
    • Chrome or Firefox are the recommended browsers for ProctorTrack. While ProctorTrack will work in other browsers, the experience is superior using Chrome.
  2. Locate the course and click Tests & Quizzes.
  3. Click the Add tab and enter a name for your exam (e.g., Nutrition Midterm Exam) (See Figure 1).

    Figure 1:
    naming the proctored exam
  4. Keep the 'Create using assessment builder' option checked, then click the Create button.
  5. Begin adding questions.
    1. To create a question, click the Add Question drop-down menu and choose a Question Type (Figure 2).

      Figure 2:
      Adding Questions to your Proctored Exam
    2. Enter your question into the Question Text field, and then scroll down (See True/False question type example in Figure 3 below).

      Figure 3:
      Entering your question into the provided field
    3. Complete your exam question by selecting the radio button next to the correct answer, and then click Save (Figure 4).

      Figure 4:
      Modifying your question with the correct answer(s)
    4. The question will be added successfully to the exam. To add additional questions, use the Add Question option.
  6. Once you have finished adding questions, click the Settings link.
  7. Click the Availability and Submissions bar (if it isn’t already selected) to set parameters including availability and due date.

    Tip

    It is recommended to choose ‘Unlimited Attempts’ when creating the Onboarding Exam.

  8. Under ‘Ensure Students take Exams from Specific Location’ set the Exam Password in the Secondary Password box and click Save Settings and Publish (Figure 7).

    Note

    Save this password, as you will enter it into the ProctorTrack later. Your password can be personalized using alpha-numeric characters. There is a limit of 6 characters.


    Figure 7:
    Choosing a password for the proctored exam

  9. Click Publish (Figure 8).

    Figure 8:
    Publishing the exam in ReggieNet


Getting the Call-back URL

Important!

The ‘Callback URL’ is needed when you manually add the Test/Exam to the ProctorTrack Dashboard for Proctoring and is essentially the 'bridge' between your course exam in ReggieNet and the ProctorTrack dashboard. Ensuring that you correctly copy the Callback URL is very important, as an incorrect Callback URL will result in your exam not displaying to your students in the ProctorTrack environment. The instructions below will guide you on how to access, copy, and use the Callback URL and apply it to the ProctorTrack Dashboard.

To get the Call-back URL, make sure the desired course is selected at the top of your ReggieNet site.

  1. Click Tests & Quizzes in ReggieNet.
  2. Locate the published exam and click the Actions drop-down menu > Settings (See Figure 9).

    Figure 9:
    Clicking Settings in the published exam to access callback url
  3. Click About this Assessment bar and copy the Published Assessment URL. This will serve as the call-back URL that you will paste into the ProctorTrack Dashboard when manually adding the test (See Figure 10).
    • To copy the Callback-URL, use the copy clipboard icon
    • Highlight the URL, right-click and choose copy
    • Highlight the URL and press CTRL+C on your Windows keyboard (Command + C if using a Mac).

      Figure 10:

Applying the Published Exam to ProctorTrack

  1. In ReggieNet, with your desired course selected from the top menu, click the ProctorTrack tab in the left-hand menu of ReggieNet. This will take you to your course's ProctorTrack Dashboard where you can add the test to be proctored.
  2. This will load another page, which is external from ReggieNet and is considered the ProctorTrack Dashboard. To start with adding your ReggieNet exam/test, click ‘Manually Add Test’ in the upper right-hand corner (See Figure 11).
  3. In the 'Manually Add Test' window, the ‘Course ID’ field is populated automatically from your ReggieNet course. You will need to manually enter the exam’s Test Name and Callback URL (To get the Callback URL, follow the steps above as seen in Figure 10).
    • The Name should be what you named the test in when it was created in ReggieNet (e.g., Nutrition Midterm Exam). For the Username field, enter N/A and fill the ‘Password’ field with the same password for the quiz that was entered in the Secondary Password box when you created the test in ReggieNet (Reference Figure 7 above). Click Create Test.

      Note

      If you intend this to be the onboarding exam, you can click the radial dial labeled Onboarding otherwise, leave the radio button blank. For more information on the Onboarding exam, see: Taking the ProctorTrack Onboarding Exam.

    • Course ID: Leave as is. This field will populate automatically and correspond to your ReggieNet course.
    • Name: Should be the same name in which you named the test in ReggieNet (e.g., Nutrition Midterm Exam). Students will see this name under the ProctorTrack Quiz List as shown above in Figure 11.
    • Username: Enter N/A
    • Password: Enter the same test/exam password that was entered into the Secondary Password field when it was created in ReggieNet. Refer to Figure 7 above to see where this password was first created. This is the password students will use to access the exam, or if you chose to Hide the Access Code/Password, students will be presented with an option to 'Copy' the hidden password, and paste it into a provided field to begin their exam.
    • Callback URL: This is the URL that was copied in ReggieNet during exam creation. See Figure 10 for reference (Also referred to in ReggieNet as the Published Assessment URL).
  4. Click Create Test.

The Test will now be added and displayed to the ProctorTrack Dashboard Quiz List. The Proctoring is enabled by default once the Exam is added to the Quiz list in the ProctorTrack Dashboard. To verify this, you can click the Select Status drop-down to ensure Proctoring is ON. The top of the dashboard shows the metrics for the Onboarding exam, as well as all other exams.

Tip

To mark the newly added exam (or any published exam) as the ‘Onboarding Exam,’ simply use the drop down menu option on the right of the exam name and click ‘Onboarding On (This can also be done when creating the test and choosing the Onboarding option). Remember, the onboarding exam is only created as a sample quiz and used to create a profile for new users which will then be reviewed and approved or denied by ProctorTrack. In addition to creating a student profile, it checks the test taker’s system to ensure it has the correct hardware/software to run ProctorTrack.

Warning

Only 1 exam in the course should be marked as Onboarding.

You have now successfully set up the exams for proctoring! 

Getting Help:

ProctorTrack Support is Available 24x7x365 - They have recommended that you reach out to them as your initial source for support. ProctorTrack may be reached using the following contact methods:

PROCTORTRACK SUPPORT

  1. Phone: 1(844) 753-2020
  2. Submit a support ticket at www.proctortrack.com/support
  3. Chat Support: Use the Chat option in the lower right-hand corner while on the ProctorTrack Dashboard.
  4. Email: Support@Verificient.com

Need help with your ULID or something Account Related? Contact the Technology Support Center at (309) 438-4357

For a list of Frequently Asked Questions regarding ProctorTrack, Click Here.

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