Microsoft Stream for Faculty
Last modified 1/24/2023
Stream (on SharePoint) vs Stream (Classic)
Microsoft has introduced a new Upload to Stream (on SharePoint) functionality that is not yet configured in our environment and therefore should not be used at this time.
Continue to use the Upload to Stream (Classic) option as seen here.
Microsoft Stream Basics
- Accessing Microsoft Stream
- Uploading Videos
There are a few ways to upload videos to Microsoft Stream
- From any page within Stream, you can click/press the upward facing arrow with a line above it in the top menu bar (Figure 1). Make sure you select Upload to Stream (Classic). (Figure 3)
- You can select the Create drop down from the top menu bar and select upload video (Figure 2).
- You can choose the Upload a video button within your channels (Figure 4).
After you select an area of Microsoft stream to upload video, you can choose to drag files into the uploader or browse your device to upload a video.
Once a video is uploaded it will process. The video will show as processing in your My Content section under Videos. If you uploaded your video directly into your group or your channels it will not show there until it is done processing. Once your video has completed processing, Microsoft Stream will send an email to your ILSTU email to let you know that it has completed.
Remove the Group from Ownership
When you share a video to a group or channel, be sure to remove that group as an owner. If you do not do that, it will allow all students to have full access to edit and remove the video from the group. Instructions for this are in the Connecting Videos to a Certain Group section and the Editing Videos section.
- Connecting Videos to a Certain Group
Connecting your videos to your Groups is how your students will be able to see the videos that you created. Your Groups are automatically created based on your class roster in Campus Solutions
You can connect videos to certain groups in a couple of different ways
- Under the My Content tab select Videos (Figure 5).
- Go to the video you wish to be connected to a certain group.
- Choose the add to group/channel button (Figure 6).
- Select My groups in the share with drop down (Figure 7).
- Search for the group you wish to share the video with.
- Select the group.
- Make sure the owner check mark is unchecked (Figure 8).
- Select Save.
When you create you channel you can connect your channel to a group, so that all videos moved into that channel are shared with the group, please be aware that if you connect your videos to your group this way, you will have to go back into the videos individually to make sure the group is not an owner of the video.
When you share a video to a group or channel, be sure to remove that group as an owner. If you do not do that, it will allow all students to have full access to edit and delete the video. (Figure 7) See more instructions for this in the Editing Videos section.
- Editing Group Membership
You can edit your group membership and add in students or other teachers who are not a registered part of your class. This can be useful for adding another instructor, a Graduate Assistant, a Teaching Assistant, or a student taking your class as independent study to your group so that they have access to view the videos. This is also the area you can change membership type. You would change membership type to owner if you wanted a user to be able to edit, upload, or share videos out for you.
Student Late Additions
If a student is a late addition to a course, they will find that they are unable to access the Stream videos their instructor has embedded in ReggieNet. While the roster will get updated automatically, granting them access, this may take 1-2 business days. If a student needs immediate access, the instructor will want to manually add the student to their Microsoft Stream roster (directly through Stream). Follow the steps below to add a new user.
Adding a Member to the Group
- Login to Stream.
- Under My Content select Groups.
- Select the group you need to add a member to.
- Select Membership (Figure 9).
- Select Add Member (Figure 10).
- Type in the ULID of the member you need to add in the search bar (Figure 11).
- Select the role you want that member to have (Figure 12).
- Select Save.
- Changing a Members Role
- Login to Stream.
- Under My Content select Groups.
- Select the group that has the member you need to change.
- Select Membership .
- Scroll to the member you need change.
- Next to their name in the Role column select the drop-down arrow (Figure 13).
- Select the role you want them to have.
- Embedding Videos to ReggieNet
You can create embed links for your videos, so that you can place them directly into ReggieNet.
- Go to the video you want to create the embed link for.
- Select the three dots (ellipsis) next to the video (Figure 14).
- Select Share.
- Select Embed.
- Be sure that Responsive is turned off (Figure 15).
- Copy the code and proceed to place the embed in ReggieNet.
If you have responsive turned on when you create your embed link, the embedded video will not work in ReggieNet.
Microsoft Stream Channels
Channels can be a useful way to organize your videos for your classes. These work sort of like subfolders within your group. For example, if you have 3 videos per weekly lesson in a 5-week course, all 15 videos will be in the group, but you can make a channel for each week and have those three videos within the channel.
- Creating Channels
To create a channel in Microsoft Stream:
- Select the Create drop down from the top menu bar. (Figure 16)
- Choose Channel.
- Fill out the form for your channel (Figure 17).
- Channel Name.
- Select a group for your channel.
- Select a Channel image.
- Select Create to create your channel.
After your channel is created you can edit, delete and share you channel using the ellipsis dots ... next to your channel name.
The editing options for your channel include changing the channel name, image, and description. You cannot edit the group the channel is connected to.
The sharing options for your channel include:
- A hyperlink option to share out.
- An embed option to embed into ReggieNet or your website.
If you embed your channel into ReggieNet, be sure that Responsive is turned off. If responsive is turned on your embed link and videos will not work in ReggieNet.
- Moving Videos into Channels
Moving Videos into Channels
There are multiple ways to get your videos into your channels. Follow the instructions for moving your videos into channels below.
- Under My Content select videos (Figure 5 under Connecting Videos to a Certain Group).
- Scroll to or search for the video you want to move.
- Select the Add to group/channel icon (Figure 6 under Connecting Videos to a Certain Group).
- Select Channels using the Share with drop down.
- Search for the name of the channel you want to add this video to.
- Select Save.
You can also share videos from your Channels.
- Navigate to the channel that has the videos you want to share to another channel.
- Follow the steps 2-6 above (Videos Section Steps).
These videos are all stored in your All Videos area, think of the channels as subfolders where they can be organized.
There are a few editing options within the Microsoft Stream application for your videos. You can trim the video, change the video details, permission, and options. You can also edit your video transcriptions.
Trimming your video is like cutting it. You can trim off the end or the beginning of a video in Microsoft Stream. To trim your video, follow the instructions below.
- Under the My Content tab select videos. (Figure 5 under Connecting Videos to a Certain Group)
- Scroll to or search for the video you wish to trim.
- Select the three more dots - ellipsis (...) for more actions to the far right of the video thumbnail. (Figure 14 under Embedding videos to ReggieNet)
- Select the Trim Video option.
- Drag the || parallel line trimmers at the end or beginning of the video to trim off what is necessary. (Figure 18)
- After trimming, check your video by pressing play in the preview window.
- If you are happy with your trimming edit of the video, select apply to save the edit.
- Select continue in the pop-up box to save changes. (Figure 19)
- You can also select cancel to remove the edits.
- If you cancel, select Yes in the pop-up box to discard your changes.
- Transcriptions for Videos
Videos are automatically transcribed after the video is uploaded and processed, as long as English, Chinese, French, German, Italian, Japanese, or Spanish is the selected language for the video. These are the languages currently supported for auto generated captions. This can take some time. Transcriptions can be edited by going into the video. Begin by selecting the video that you want to transcribe. Locate the transcription box to the right of the video.
- Open the video to see the transcript.
- Select the edit transcript button within the transcript box. (Figure 20)
- Edit the transcript.
- Select the Save button under what you have edited to save your edits.
- Select Discard under what you have edited, to remove the edits.
- You can preview your edits by selecting the Reply this video segment next to the area of the transcript that you edited.
- Click the checkmark when you have completed your edits to end the editing process. (Figure 21)
Currently only MP4 and WMV files are supported for automatic transcripts.
- Update the Video Details
To update or change your video details including the Name, Description, Permissions, and Options follow the instructions below
- Under the My Content tab select Videos. (Figure 5 under Connecting Videos to a Certain Group)
- Scroll to or search for the video you wish to update or edit the details of.
- Select the Pencil icon to the right of the video thumbnail. (Figure 22)
The above instructions take you to a page with three boxes one for Details, one for Permissions, and one for Options. Below explains what you can edit and update in each.
In this box you can update the name of the video, description, the video language, and the video thumbnail. (Figure 23)
When you share a video to a group or channel, be sure to remove that group as an owner. The owner checkmark is selected by default. If you do not do that, it will allow all students to have full access to edit and delete the video. To do this follow the instructions below:
Please make sure the "Allow everyone in your company to view this video" is unchecked in the Permissions box. If this box is checked everyone in the university will be able to view your video.
- Go to the Video Details page of the video you need to update the permissions for. (Figure 24)
- Remove the checkmark for owner next to the group name for the video.
The Permissions section allows you to change who the video shared with and owned by. You can share with specific people, Channels or within your Groups by using the Share with drop down. You can edit who the current viewers and owners are below the share with drop down by selecting the X to remove a viewer, channel or group. You can also select the checkmarks next to each view to decide if they own or are just displayed the video.
The options section allows you to turn comments for your video on or off, allows you to turn on and off noise suppression, allows you to turn on or off autogenerated captions, allows you to download the autogenerated captions file, allows you to upload an edited subtitle file, and publish your video (Figure 25).
- Once you are done updating your video details you can click Publish in the options box to publish your video.
- When you are ready to stop making edits you can click Apply at the top of the screen to save any changes you made or cancel if you do not want to save any changes you made.
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